Your venue needs an updated guest count, two relatives have replied in the family group chat and the photographer’s deposit is due on Friday. Put those details in a shared plan so either of you can see what needs doing next without scrolling back through old messages.
Start with a realistic wedding checklist
A spending limit and a rough guest count will help you work out which venues are worth visiting. Put those decisions at the top of your checklist.
- Agree on a budget and estimate how many guests you’ll invite.
- Shortlist venues that fit both, then confirm your venue and date.
- Book any suppliers you still need, such as a photographer or caterer.
- Send invitations and set a deadline for replies.
- Confirm your final guest count and draw up your seating plan.
Give each task a deadline and agree who’ll handle it. While one of you asks venues for quotes, the other can check how easy they are for guests to reach.
Track your wedding costs and payment dates
Set aside some of your budget for unexpected costs. Divide the rest between categories such as venue and catering, photography, outfits, flowers, entertainment, stationery and transport.
For each booking, record the quoted price, the deposit you’ve paid and the remaining balance with its due date. If your venue charges per guest, note how many people the quote covers so you can update the estimate as replies come in.
Keep your guest list in one place
Use a shared list for names, contact details and whether each invitation has been sent. Group guests by household so you can see who shares an invitation and whether it includes a plus-one.
Record replies as they come in and note any dietary requirements next to the guest’s name. When your caterer asks for numbers and meal requirements, you’ll have them to hand.
Set a deadline for RSVPs
Ask your venue or caterer when they need the final guest count and set your RSVP deadline at least a week earlier. If you’re collecting replies online, you can track them alongside your guest list with TRAUKLAR.
Put the reply date on the invitation and make it clear how to respond. If someone replies by phone or message, add their answer to the same list. Once the deadline passes, send a reminder to anyone you’re still waiting to hear from.
Keep contracts and guest information easy to find
Save contracts, booking confirmations and supplier contact details in a shared folder. Use filenames you can recognise at a glance, such as ‘Photographer contract’, and put payment dates in a calendar you can both see.
Give guests a separate page with the venue address, ceremony time, travel directions and any accommodation suggestions. Add the link to your invitations so guests can find the details as they make their plans.
Share the work and make time for a break
Set aside 20 minutes together this week. Pick the three decisions that need your attention next, agree who’ll handle each one and choose a date to check in again. Then put the plan away for the evening.
